SIMS System Specification

Phase 1: Standalone MVP Scope

Admin Flow

Session creation to results export.

graph TD subgraph Setup ["1. Setup"] A1[Login] --> A2[Create Session] A2 --> A3[Add Participants] A3 --> A4[Add Options] end subgraph Launch ["2. Launch"] A4 --> B1[Generate Links] B1 --> B2[Send Invites] B2 --> B3[Monitor] end subgraph Results ["3. Results"] B3 --> C1{Done?} C1 -- Yes --> C2[View Ranking] C2 --> C3[Export PDF] end style Setup fill:#f8fafc,stroke:#e2e8f0 style Launch fill:#fef3c7,stroke:#f59e0b style Results fill:#dcfce7,stroke:#22c55e

Participant Flow

Secure evaluation questionnaire.

graph TD subgraph Access ["1. Access"] P1[Email] --> P2[Click Link] P2 --> P3[Welcome] end subgraph Vote ["2. Vote"] P3 --> P4[Rate 1-7] P4 --> P5{Extreme?} P5 -- Yes --> P6[Justify] P5 -- No --> P7[Next] P6 --> P7 end subgraph Finish ["3. Finish"] P7 --> P8[Review] P8 --> P9[Submit] end style Access fill:#f8fafc,stroke:#e2e8f0 style Vote fill:#fef3c7,stroke:#f59e0b style Finish fill:#dcfce7,stroke:#22c55e

Role-Based Access Control

Login routes users to their permission scope.

graph LR subgraph Login ["Authentication"] L1[Login Page] --> L2{Valid?} L2 -- No --> L1 L2 -- Yes --> L3{Role?} end L3 -- SysAdmin --> R1["🔧 System Config"] L3 -- CEO --> R2["🌐 Global Access"] L3 -- Director --> R3["📊 Multi-Area"] L3 -- Manager --> R4["📁 Single-Area"] L3 -- Employee --> R5["👤 Own History"] style Login fill:#f8fafc,stroke:#e2e8f0 style R1 fill:#fef3c7,stroke:#f59e0b style R2 fill:#dcfce7,stroke:#22c55e style R3 fill:#dbeafe,stroke:#3b82f6 style R4 fill:#e0e7ff,stroke:#6366f1 style R5 fill:#f3e8ff,stroke:#a855f7
Mockup 1

Sessions Overview (Main Dashboard)

Total Sessions
24

All time

Active
8

In progress

Completed
14

Archived

Draft
2

Not sent

All Sessions

Session Name Status Completion Actions
Q4 Strategic Priorities Active
75%
 View
Marketing Budget Allocation Completed
100%
 View Results
Mockup 2

Session Detail → "Q4 Strategic Priorities"

Q4 Strategic Priorities

Created: Dec 1, 2024 • Deadline: Dec 20, 2024

18
Completed
4
In Progress
2
Not Started
Participant Status Actions
SM
Sarah MillerDirector • Marketing
 ✓ Completed View Responses
AK
Ana KowalskiAssociate • Sales
 ⏳ In Progress Send Reminder
RL
Robert LeeAssociate • Finance
 ⏸ Not Started Resend Invite
Mockup 3

User Responses → Sarah Miller

SM

Sarah Miller

Director • Marketing • Submitted Dec 10, 2024

Option 1
Expand into LATAM Markets
Strategic: 6 Impactful: 5 Scalable: 6 Measurable: 4
No justification required.
Option 2
Launch AI-Powered Analytics Tool
Strategic: 7 ⚠️ Impactful: 6 Scalable: 5 Measurable: 2 ⚠️
⚠️ Justification Required

Strategic (7): "Game-changer for positioning."

Measurable (2): "KPIs are too vague."

Scoring & Weights

MVP

Scoring Scale

All questions answered 1 to 7.

MVP

Justification Policy

Scores 1, 2, or 7 require text justification.

MVP

Formulas

Power = (Strat × 0.55) + (Imp × 0.45)
Future = (Scalable × 0.55) + (Meas × 0.45)
Total = (Power × 0.65) + (Future × 0.35)

Architecture & User Management

MVP

Standalone System

Separate database. No Ambo integration in Phase 1.

MVP

Role Assignment

Only Admins create/edit users. Soft-delete only.

Future

Automated Swaps

Admin re-rank with tracked justification.

Missing Scoring Criteria

  • 3 specific criteria for Impactful?
  • 3 specific criteria for Scalable?
  • 3 specific criteria for Measurable?